Kahurānaki Marae use Agreement

Kahurānaki Te Whare Tīpuna

Tikanga and Kawa to utilise marae facilities

Whānau
(whakapapa connection):

Date/s booking request:

Kaupapa
(activity/ purpose of use):

Tangata
(person responsible for
keys):

Name:
Address:
Phone:
Signature: ……………………………………………………

The kawa and tikanga are the basis of this agreement between the Kahurānaki Marae Trustees/Committee and the Whānau, using the Marae facilities.

A specific, whānau representative, who will be expected to sign for the keys on the basis
that the kawa is understood and will be upheld by the whānau, is encouraged to read and
understand the requirements and their responsibilities.

Once the form is signed then the keys will be handed over.

The whānau representative will then be taken through the complex and shown where
everything is. It is the responsibility of the whanau representative to ensure the complex is
handed back to the marae in the same condition as found.

Damages must be reported

Tikanga = Customs

The tikanga for this marae is from Te Rangikoianake, Te Whatuiāpiti and Ngati Kahungunu. These can be interpreted in many ways but for the purposes of using the Kahurānaki Marae facilities, the following must be understood.

1. Rangatiratanga. – Respect everything on the marae because it is the whanau, hapū and taonga. The appointed Trustees have the ultimate legal responsibility for the activities conducted on this marae. Appreciate what you have. you have chosen to represent your whanau by accepting the keys.
2. Wairuatanga. – Spirituality is the essence of being at the marae. Karakia, tapu and noa are inherent elements of usage. Have a Kaumātua/Kuia, someone to advise you
   in this area.
3. Whānaungatanga. – Relationships bound in history and blood. Ensure the whanau
   understand the tikanga and kawa of our marae. You are expected to keep clean and
   maintain the facilities during use.
4. Manaakitanga. – Hospitality and caring within your means. Your guests should be
   aware of the tikanga and kawa of our marae. Reciprocity drives how and what
   assistance your whanau will receive.
5. Kotahitanga. – Unity of purpose and being aware of all the marae stands for.

Kawa = Etiquette.

These kawa will ensure the marae is operated safely and within the realms of accepted
behaviour. The following is to be maintained:

•  Gang Regalia: Gang regalia or Patches are not to be worn on Marae grounds or in
  the Urupā.
•  Drugs: No drugs are to be used on the Marae grounds, or in the urupā.
• Smoking: There are designated areas for smoking and vaping.
• Alcohol: Alcohol is not to be consumed in the Marae grounds, except in the dining
  room and kāuta during the hours agreed.
  All drinking is to be managed and supervised to ensure the protection of the whanau
  and the complex.
• Urupā: Alcohol is not to be consumed in the urupa
• Photos: Photos for commercial gain are not to be used without permission
• Covid 19: Health and safety regarding Covid is the responsibility of the host whanau.
  Protective measures must be followed if determined by the authorities. The marae
  have masks, sanitiser and RATs tests to ensure whanau are kept safe.

Te Tautoko = Support

To Book the Marae:

• Email Booking person at sunnybank204@gmail.com,
• Your request will provide dates of: your booking, kaupapa and whakapapa to Kahurānaki.
• The booking person will contact you.
• Your request and information will be presented to the trustees for approval.
• You will be notified if your booking has been accepted/declined. Any request will be
  forwarded to the Trustees for approval if it falls outside their monthly hui. 
• Website Booking: Bookings can be made via the Kahurānaki website booking facility
  at www.kahuranaki.com. The booking person will then respond to your request.

Te Utu = Cost

Whānau

• Bond/ Booking fee: A bond of $200 and booking fee of $50 must be paid to the
  Marae to confirm booking, within one week of telephone/email confirmation. This
  will secure your dates. The booking fee is non-refundable. The bond is refundable
  once the complex is fully cleaned, sheets back, rubbish away, everything stacked
  where they should be, if not the bond will be retained.
• Rate: Full Marae hire for whanau groups is $250.00 (gst incl) per 24 hours i.e. Friday
  4pm to Sunday 4pm $500.00. This gives the whanau access to cooking, eating,
  washing and sleeping facilities. Note: In the event of a Tangihana, you will be
  refunded any monies paid that relate to time not used due to your whanau vacating
  the marae.
• Tangihanga rate is a koha.
• Part Hire: $50 per hour. Where accommodation or the full marae facilities are not
  required, an hourly rate of $50 shall prevail subject to what facilities are being used.

Corporate

• Bond/ Booking fee: A bond of $200 and booking fee of $50 must be paid to the
  Marae to confirm booking, within one week of telephone/email confirmation. This
  will secure your dates. The booking fee is non-refundable.
• Rate: Corporate is $500.00 (gst incl) per 24 hours. In the event of a Tangihana, you
  will be refunded any monies paid that relate to time not used for your Kaupapa.
  ● Part hire: is $100 per hour. Where accommodation or the full marae facilities are
  not required, an hourly rate of $100 shall prevail.
  ● NOTE: Koha placed on the marae ātea following a powhiri is separate from the
  hireage and booking fees…

Marae hireage fees are to be paid through internet banking or bank deposit into the
following account:
ANZ, Hastings; 010646-0020801-00 – Kahurānaki/Te Hauke Marae

Bond Refund Details: You must supply your bank details for any bond repayment at
time of booking. No bank details no bond refund
Name : (Usually Person booking marae) _______________________________________
Account number: _________________________________________
Bank – Branch – Account – Suffix

General whānau Check list

Te Wharenui- Kahurānaki

• Your whānau must arrange for Kaumātua assistance – if you do not know, please ask.
• Photos: Please do NOT remove any photographs from the whare or marae, or hang
  any photographs in the wharenui.
• Please ensure the photos are not damaged by children running or jumping on the
  matresses.
• You will be shown the location of the mattresses and pillows upon your arrival.
• Set up the wharenui according to the Kaupapa of the hui. If you do not know, please
  ask.
• The flag is to be raised for all hui and guidance should be sought from kaumātua.

During your stay

• The wharenui is to be vacuumed daily and windows opened to air.
• Mattresses and pillows are stacked neat and tidy during the day

Your last day

• Return all pillows and mattresses to the storage area. Stacked neatly.
• Remove, and count all marae linen. These are dry cleaned or laundered, ironed and
  returned to the Marae. This is at the user’s expense.
• Stack black chairs neatly and leave by door on the left hand side as you enter the
  wharenui. DO NOT remove these seats from the wharenui.
• Vacuum the wharenui and empty the cleaner.
• Remove any rubbish to the bin for removal from site.

Te Wharekai- Te Whakaahu

• Tables: Are stacked neatly to the left of main door heading out to Wharenui
  Note: white plastic ones are stacked together and brown ones are stacked close to
  the wall. PLEASE DO NOT stack tables hard against the wall.
• Chairs: these are stacked neatly to the right of main door heading out to Wharenui
• Wharekai floor: Sweep floor, and mop with hot soapy water. Leave clean and dry.
• Close all windows upon departure

Wharekai kitchen

• Crockery and cutlery: returned to correct storage areas.
• Pots: Cleaned and scrubbed after use
• Fridges: Remove all food from the fridge. Fridge must be washed and cleaned out.
  The door are to be left slightly ajar upon leaving.
• Chiller: Turn off chiller via external switch. Remove food and clean all racks.
• Mop chiller floor, leave doors ajar and leave to dry. Empty drip tray
• Dishwasher: Please read the operating and cleaning instructions before use.
• Gas Oven: Please read the operating and cleaning instructions before use.
• Combi Oven: Please read the operating and cleaning instructions before use.
• Bratt Pan: Please read the operating and cleaning instructions before use.
• Benches and surfaces: Please leave clean
• Report any breakages so that it can be replaced.
• Close all windows on departure.
• NOTE: DO NOT REMOVE ANY CROCKERY OR CUTLERY FROM THE MARAE
• Kitchen floor: Sweep floor, and mop with hot soapy water. Leave clean and dry

Te Kāuta- Te Rau Aroha

• Chiller: Leave cleaned out and washed. Chiller door left open.
• Pots and lids: scrubbed inside and out and are free of all black marks, and returned
  to their correct storage place and stacked tidily.
• Kauta (includes outside area) is left clean, disinfected and hosed at the end of your
  stay.
• Rubbish bins are emptied, washed out and clean
• Remove all rubbish from site
• Operating instructions for the Kauta are available.
• Report any damage or issues.

Ablution Block

• Please keep clean and tidy during your stay
• Wash out each day
• Sweep out (brooms solely for ablutions), clean and disinfect entire ablution area at
  the end of your stay
• Brooms/mops are to be thoroughly cleaned, hung and returned to their designated
  area.
• Use hose in ladies storage cupboard to hose out. Tap is under the hand basin..
• Remove all rubbish from site on your departure.
• Operating instructions for the Ablution block are available.
• Report any damage or issues.

Checklist – tick to confirm understanding

Wharenui

1. Paepae/ Kaikaranga/ Minita
2. Flag / Veranda/ Photo’s
3. Location of switches – Heaters & Lights
4. Mattresses/ sheets & pillow slips
5. Funeral signs as appropriate.

Ablutions

Clean and operational

Wharekai

1. Tables/ chairs/ layout – restack.
2. Crockery and cutlery – no removal.
3. Diesel Heater- you supply diesel noting operation &
   safety.
4. Gas oven, supply and hot water.
5. Location of fire alarm

Kauta

1. Clean & operational.
2. Chiller – Turn chiller on, empty water tin inside the
   chiller regularly. Turn off on departure
3. Cooker – Low pressure cooker, gas supplied by marae,
   high pressure gas cooker at the back, you must fill the
   bottle or use your own 9kg.
4. Roaster – you supply the 9 kg gas bottle to operate.

General

1. Rubbish– You provide rubbish bags and remove all of
   your rubbish from the Marae complex on departure.
2. Hangi area – You need to provide stones, wood,
   baskets etc.
   Hangi area is not a rubbish burn and is to be left clean.
3. Gas – there is a mains supply for the hot water
   califonts and the gas inside for the oven and outside in
   the kauta is a low pressure cooker.
   Check gas bottles are full. (Should not be red)
4. Under NO circumstances are any items to be removed
   from the Marae.
5. Any problems that require a tradesmen i.e. no water,
   ablutions blocked, no gas etc., contact the following;

Robin Hape: 027 706 4377
Herbert Bartlett: 02040839919